2021 Electronic Health Record (EHR) Adoption Environmental Scan Provider Survey Information

The Department of Finance & Administration (F&A), Division of TennCare invites the Tennessee provider community to assist us by participating in this brief Electronic Health Record (EHR) Assessment Survey. Whether you are a current Medicaid provider or not, we respectfully request your valuable input on your current status of your EHR adoption, and how your practice or facility meaningfully uses EHR technology. We also are interested in your input regarding how you exchange data and other health information with other providers and entities such as the Tennessee Department of Health (TDH), East Tennessee Health Information Network (etHIN), and Tennessee Hospital Association (THA).

We anticipate this survey should take less than ten (10) minutes especially if you are acquainted with your healthcare computer system functions and usage. Responses are voluntary, but highly encouraged! Your feedback will allow us to assess the health information technology (HIT) landscape in the state. Please note the survey results will be aggregated and only used to successfully close out the Tennessee State Medicaid Health Information Technology Plan (SMHP) initiative with the Centers Medicare and Medicaid Services (CMS).

In closing, your responses should provide us a view into understanding barriers of EHR adoption, promoting interoperability and connectivity across the state and to assist in planning for future enhancements. TennCare and TDH intends to share these aggregated survey results with our TN provider community. Thank you for your participation!

Please tell us about yourself:

Respondent Name*
Respondent Role:*
As the Respondent, you are completing this survey for: *
Please select one (1): *

Please enter your Practice or Facility’s Primary Location Information:

Are you enrolled as a TennCare Medicaid Provider?*
Are you contracted with one (1) or more TennCare Managed Care Contractors (MCCs)? The MCCs include Managed Care Organizations;*
Please select all that apply to your Practice or Facility:*
Do you currently use or have access to Certified EHR Technology (CEHRT) or any EHR system?*

If your EHR system was not included in the list provided, please tell us the Vendor/Developer AND Product information below:

When does your Practice or Facility plan to obtain access to CEHRT or an EHR system (whether by purchase, lease, use of a shared system):
Do you have broadband access available to your Practice or Facility? *
Did you participate in the Medicaid EHR Incentive Payment Program where you received payment for adopting/implementing/upgrading (AIU) and/or for demonstrating meaningful use (MU) of CEHRT? *
Please enter the last stage your Practice or Facility attested:
How does your Practice or Facility currently keep/maintain/share patient information and records? *
Does your practice or facility provide CEHRT or an EHR system that other practices or facilities can use (i.e., affiliated hospitals, clinics, providers)?
Please select the approximate number of users your EHR system supports:

EHR Capabilities

Below is a list of EHR capabilities, some of which help TN providers meet meaningful use. Please identify the column that best describes whether your current EHR system(s) has and/or if your practice/facility uses each of these capabilities.

Order Entry/Medications *
Order Entry/Medications
  Yes, Have and Use Yes, Have but Don’t Use No, Don’t Have but Would Like No, Don’t Have and Don’t Want N/A
Computerized Provider Order Entry (CPOE)
Drug-drug/drug-allergy checks
Medication and Medication Allergy list
Drug Formulary Checks
E-Prescribing
Medication reconciliation
Patient Engagement*
Patient Engagement
  Yes, Have and Use Yes, Have but Don’t Use No, Don’t Have but Would Like No, Don’t Have and Don’t Want N/A
Patient portal/online access to their information
Provide patients with an electronic copy of their health information/discharge summary
Patient education tools
Secure electronic patient communications (alerts, reminders)
Secure electronic provider communications (referrals, transfers)
Supports electronic patient communications
Coordination of care through patient engagement
Technical*
Technical
  Yes, Have and Use Yes, Have but Don’t Use No, Don’t Have but Would Like No, Don’t Have and Don’t Want N/A
Produce Continuity of Care (CCD) document
Accepts and stores structured data (lab and radiology reports)
Accept and store diagnostic images
Protect electronic health information
Clinical decision support
Quality measures
Health information exchange capabilities
Submit information to an immunization registry
Submit information to a cancer registry
Public health reporting
Supports tablet/mobile device use
Interfaces/Integrates easily with other systems
Receive and store ADT messages
Please select the Top Five (5) BENEFITS the EHR has had or could have for your Practice or Facility:*
Please select the Top Five (5) CHALLENGES the EHR has caused or could cause for your Practice or Facility:*
For Public Health Interfaces, please select the public health reporting and data exchange interfaces with which your organization is currently actively engaged (Please select all that apply):
For Public Health Interfaces, can your EHR system currently produce Electronic Case Reports (eCR)?*
For Public Health Interfaces, if your organization isn’t already sending electronic case reports, is your organization planning on sending electronic case reports in the future?*
For Public Health related secure transfer of data, can your organization transfer data using any of the following methods?
For Public Health related secure transfer of data, what is your organization’s top three (3) preferred methods of securely transferring data?
For Public Health related secure transfer of data, does your EHR support real time data exchange?*
For Public Health Implementation, how satisfied are you with Tennessee Department of Health support of your organization’s effort to meet the EHR Incentive reporting measures electronically?*
For Public Health Implementation, what are the perceived benefits for submission to public health electronically? Please select all that apply:*
For Public Health Implementation, what are the perceived barriers for submission to public health electronically?*
For Public Health Implementation, has using your EHR to submit to public health electronically increased or decreased your reporting burden?*
For Public Health Implementation, how would you categorize your knowledge of public health reporting options?*
For Public Health Implementation, what is your current status regarding Health Level 7 (HL7) FHIR adoption?*
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